Accounts Payable & Receivable Automation
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Streamline the accounts receivable and payable with intelligent automation. APRA Application seamlessly connects SAP S/4HANA with a powerful matching engine on SAP Business Technology Platform, automatically clearing payments and recommending matches to accelerate cash flow and reduce manual effort.
Features
Automated Clearing of Open Items
APRA Application automates the matching and clearing of bank payment files with SAP data by identifying open items using key fields like amount, currency, and assignment—streamlining reconciliation, reducing manual effort, and ensuring accuracy through end-user confirmation before final posting.
Custom Rule Creation
The tool allows users to define custom selection criteria and rules, enabling flexible filtering and matching of open item documents with the bank file. This feature enhances the user’s ability to handle various scenarios and business rules more efficiently.
Adaptive Receivables Matching
Enable automatic posting and clearing by scheduling receivables processing as a one-time or recurring job, with the flexibility to match open items and customer accounts—streamlining operations and enhancing efficiency.
Smart Payment Advice Extraction
Intelligently classify document regions, extract key information, and automate payment-to-invoice matching for faster, more accurate receivables processing.
Centralized Reporting
The tool provides a report showing both matched and unmatched records, giving the user a clear overview of the status of the clearing process. This enhances transparency and helps track the progress of the clearing process in real time.
AI-Powered Automation
Leverage AI service to continuously learn from accountant behavior, automating and enhancing the accuracy of repetitive clearing processes while empowering accountants to focus on complex cases that require manual attention.
Enhanced Flexibility Across Companies
The tool is designed to handle clearing across multiple company codes, allowing businesses to clear invoices from different companies without manual intervention, addressing one of the key pain points of the current process.
Benefits
Increased Efficiency
Automating the matching and clearing process saves time and reduces the manual effort required to clear open items across multiple company codes and GL accounts, accelerating the accounts receivable process.
Improved Accuracy
The custom tool eliminates the need for manual data entry, reducing human error and ensuring accurate matching of bank payment records to open item documents in SAP.
Faster Invoice Clearing
By automating the matching and clearing process, the tool speeds up the clearing of open items, ensuring that payments are processed and reconciled faster, improving cash flow management.
Scalability
The tool allows businesses to handle a larger volume of open items with ease, even when dealing with multiple company codes or customers, without the need for additional manual resources.
Customizable and Flexible
The ability to create custom rules and filters provides businesses with the flexibility to adapt the tool to their specific needs and business logic, ensuring that the process can be tailored to meet various scenarios.
User Control and Transparency
The end-user confirmation step before posting to SAP ensures that users can validate the matched items, adding an extra layer of control and reducing the risk of errors. The centralized reporting feature provides real-time visibility into the status of the clearing process.
Reduced Manual Effort
By automating key aspects of the process, the tool significantly reduces the manual effort required for invoice clearing, freeing up staff to focus on more value-added tasks and reducing overall operational costs.
Improved Auditability
The tool’s centralized report allows for better tracking and auditing of cleared items, providing a transparent and easily accessible log of all actions taken, which is beneficial for compliance and internal audits.
Success Stories
This client automated revenue processing and reconciled data from disparate sources
The client sought to maximize the benefit of their AWS and SAP partnerships,
while aligning their tech strategy with SAP’s new technology platform and
innovations. They wanted to enhance technical architecture with a “data layer” that
not only supports transformation and reconciliation of high-volume transactional
data from multiple sources but also natively integrates with S/4 General Ledger for
automated accounting.
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